Explore Small Business Finance Topics

Discover our most popular topics for Canadian solopreneurs and small business owners. From income tax and GST/HST to QuickBooks tutorials and managing your business finances, these guides are designed to help you move from financial uncertainty to financial confidence.

Click on any topic and scroll down to see related articles.

📑Canadian Income Tax

Guidance on filing and planning your Canadian taxes, from T1 and T2 returns to instalments

📊Managing Business Finances

From cash flow to pricing and metrics — learn to manage your business finances with confidence.

🏢 Canadian Business Structure

Should you incorporate? Stay informed on sole proprietorships, corporations, and registrations.

💰 GST/HST & QST

Understand how to register, file, and maximize input tax credits while avoiding common mistakes.

🧾 Guides and Tutorials

Practical accounting processes like reconciliations, journal entries, and reporting.

📝 Deductions & Expenses

Learn which expenses are CRA deductible and how to track them for maximum tax savings.

Quebec Taxes & Business

QST, Revenu Québec filings, Quebec payroll, and provincial rules every entrepreneur should know.

👤 Paying Yourself

Salary vs dividends, management fees, and how to pay yourself from your corporation or small business.

💻 QuickBooks Online & Tools

Tutorials, guides and time-saving tips for using QuickBooks Online effectively.

🏦 Money & Personal Finance

Personal finance strategies for entrepreneurs, from RRSPs to saving for taxes.


What You Do (and Don’t) Have to Report as Income
Ronika Khanna, CPA, CFA Ronika Khanna, CPA, CFA

What You Do (and Don’t) Have to Report as Income

One of my ongoing challenges is defining what it means to be a small business owner.

From a tax perspective, whether you’re a self-employed gig worker, freelancer, independent contractor, or solopreneur, you are essentially seen as a small business. What this effectively means is, if you’re unincorporated, you’ll report your business income and expenses on the T2125 form (statement of business activities) as part of your personal tax return. If incorporated, you’ll file a T2 corporate return.

In addition to small business income, the question arises, what other types of income do you have to report and what is non taxable?

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DIY vs. Accountant: Should You File Your Own Canadian Tax Return?
Ronika Khanna, CPA, CFA Ronika Khanna, CPA, CFA

DIY vs. Accountant: Should You File Your Own Canadian Tax Return?

As tax season approaches, a question that I get often is whether you should do your own taxes or outsource them to a tax preparer or accountant. My answer, perhaps unsurprisingly, is that it depends.

The first and perhaps most important factor is to determine the level of complexity you are dealing with. If your situation is simple e.g. you have a T4 slip from your employer, RRSPs and a couple of donations, it is quite easy to do it yourself especially using tax software which guides you through the process. However, if you have sold a principal residence or rental property, or have an active investment portfolio or another arcane tax event , and you are unsure of how to deal with this, it might make more sense to outsource so that you are not doubting whether you have done it correctly.

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Earned vs Passive Income and Why The Distinction Matters for your Taxes
Ronika Khanna, CPA, CFA Ronika Khanna, CPA, CFA

Earned vs Passive Income and Why The Distinction Matters for your Taxes

A common concept that I find myself explaining, when I talk to people about their taxes, relates to earned vs passive income.

This might sound a bit yawn inducing, but (like marginal tax rates), the type of income you earn determines how it’s taxed, how much you can contribute to your RRSP, and even what benefits you qualify for.

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Retirement for the Self-Employed: A Guide to Canadian Pension Sources
Ronika Khanna, CPA, CFA Ronika Khanna, CPA, CFA

Retirement for the Self-Employed: A Guide to Canadian Pension Sources

As we approach the deadline to contribute to RRSPs which is February 29th , I thought it would be useful to look at the potential sources that might contribute to your retirement income. For many of us, retirement seems like a long way off and consequently we perhaps don’t spend enough time thinking about it until it’s too late to make much of a meaningful change.

In my last newsletter article about RRSPs (around this time last year), I highlighted how 5,000 per year over 30 years i.e. a total investment of $150,000 invested at 5% (which is lower than the average return on the stock market) would result in $338,899.11 at the end of 30 years. This applies to all types of investments and is essentially the power of compounding which is a function of the rate of return and time i.e. the number of years the investment is earning the return. This demonstrates that contributing, even small amounts, as early as is possible, can lead to a significant nest egg.

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6 Tax Deductible Expenses Every Self-Employed Business Owner Should Know
Deductions and Expenses, Canadian Income Tax Ronika Khanna, CPA, CFA Deductions and Expenses, Canadian Income Tax Ronika Khanna, CPA, CFA

6 Tax Deductible Expenses Every Self-Employed Business Owner Should Know

Many self-employed business owners under-claim tax deductions simply because they’re unsure of the rules. This post outlines six common tax-deductible expenses ( plus one expense that isn’t deductible) so you can claim expenses confidently and correctly.

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How To Close Your Year End (or Period End)in QBO

How To Close Your Year End (or Period End)in QBO

Doing your own accounting in accounting software such as QuickBooks Online (QBO) is relatively straightforward especially if you have set up your QBO file optimally. You periodically enter invoices, expenses, bills and allocate transactions from the banking download. And while QBO is designed for non accountants, it is also equally appreciated by many accountants for its simplicity and user friendliness (although, as with any software product, there are grievances).

There does come a point, however, when you might notice that some things don’t look right. The bank balance or credit card balance might not match to the QuickBooks balance or your income and/or expenses might seem much too high or inconsistent with previous years. The solution to identifying and fixing these discrepancies is to perform what accountants refer to as year end (or month end) closing procedures, that if done properly, should correct any discrepancies that crop up. The ultimate goal of closing the books monthly or annually is to ensure that you can rely on the integrity of your data.

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Is the Quick Method of Reporting GST/HST & QST the Right Choice for your Small Business

Is the Quick Method of Reporting GST/HST & QST the Right Choice for your Small Business

This post explains how the GST/HST and QST Quick Method works for Canadian self-employed individuals and small businesses, who it’s best suited for, and how to calculate whether it will save you time or money.

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How to Prepare a Small Business Budget

How to Prepare a Small Business Budget

As a solopreneur or small business owner, you might not think a budget is necessary. And for some businesses, that may be true especially if you have a service based business with steady income and minimal expenses.

But for many small business owners, cash flow can be inconsistent from month to month. Your sales can be very high one month and much lower in other months. Similarly you might have to pay a significant expense in particular months, while others are much leaner. And while this uncertainty is part of what makes entrepreneurship exciting, it also makes it stressful.

One of the most effective ways to reduce that uncertainty is to create a cash-flow budget and update it as your actual numbers come in.

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10 Year End Financial and Tax Tips for Your Small Business

10 Year End Financial and Tax Tips for Your Small Business

As the end of the year approaches, many small businesses experience a natural slowdown. This makes it a practical time to review your business, financial, and tax position before year-end.

A year-end review allows you to identify planning opportunities, make adjustments before December 31, reduce last-minute tax preparation issues, and ensure you are properly prepared for the upcoming year. These tips are intended to help you assess your current situation and take action where needed.

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How Long to Keep Your Business Documents According to CRA
Managing Business Finances, Canadian Income Tax Ronika Khanna, CPA, CFA Managing Business Finances, Canadian Income Tax Ronika Khanna, CPA, CFA

How Long to Keep Your Business Documents According to CRA

If you are self-employed or have been in business for some time, it is important to understand how long business records should be kept. These records include invoices, receipts, bank statements, and other documents that you use to support your income and expenses.

Business records cannot be simply be discarded at any time. The Canada Revenue Agency (CRA) sets specific requirements regarding how long records must be kept, where they must be stored, and a process to follow if records are destroyed before the end of the required retention period.

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