Explore Small Business Finance Topics

Discover our most popular topics for Canadian solopreneurs and small business owners. From income tax and GST/HST to QuickBooks tutorials and managing your business finances, these guides are designed to help you move from financial uncertainty to financial confidence.

Click on any topic and scroll down to see related articles.

📑Canadian Income Tax

Guidance on filing and planning your Canadian taxes, from T1 and T2 returns to instalments

📊Managing Business Finances

From cash flow to pricing and metrics — learn to manage your business finances with confidence.

🏢 Canadian Business Structure

Should you incorporate? Stay informed on sole proprietorships, corporations, and registrations.

💰 GST/HST & QST

Understand how to register, file, and maximize input tax credits while avoiding common mistakes.

🧾 Guides and Tutorials

Practical accounting processes like reconciliations, journal entries, and reporting.

📝 Deductions & Expenses

Learn which expenses are deductible and how to track them for maximum tax savings.

Quebec Taxes & Business

QST, Revenu Québec filings, Quebec payroll, and provincial rules every entrepreneur should know.

👤 Paying Yourself

Salary vs dividends, management fees, and how to pay yourself from your corporation or small business.

💻 QuickBooks Online & Tools

Tutorials, guides and time-saving tips for using QuickBooks Online effectively.

🏦 Money & Personal Finance

Personal finance strategies for entrepreneurs, from RRSPs to saving for taxes.


19 Features to Consider When Selecting Small Business Accounting Software

19 Features to Consider When Selecting Small Business Accounting Software

A good accounting software can be an invaluable tool for businesses. Before choosing an accounting software it helps to have a detailed understanding of what your accounting system can do for you . This involves analysing the key aspects of your business, determining what is essential (eg. invoicing, expenses, banking, reports) and what you would like to have (eg. time tracking, credit card payments, banking downloads etc.). By reviewing your requirements in advance and building a checklist, you can make a better decision about something that goes to the very foundation of your business. Below are some important features to consider:

Read More
How To Close Your Year End (or Period End)in QBO

How To Close Your Year End (or Period End)in QBO

Doing your own accounting in accounting software such as QuickBooks Online (QBO) is relatively straightforward especially if you have set up your QBO file optimally. You periodically enter invoices, expenses, bills and allocate transactions from the banking download. And while QBO is designed for non accountants, it is also equally appreciated by many accountants for its simplicity and user friendliness (although, as with any software product, there are grievances).

There does come a point, however, when you might notice that some things don’t look right. The bank balance or credit card balance might not match to the QuickBooks balance or your income and/or expenses might seem much too high or inconsistent with previous years. The solution to identifying and fixing these discrepancies is to perform what accountants refer to as year end (or month end) closing procedures, that if done properly, should correct any discrepancies that crop up. The ultimate goal of closing the books monthly or annually is to ensure that you can rely on the integrity of your data.

Read More
5 Reasons to Change Your GST/HST/QST Reporting Period and How to Do It

5 Reasons to Change Your GST/HST/QST Reporting Period and How to Do It

When starting a business the selection of the GST/HST or QST reporting period i.e. how often to file your sales tax returns is often based on new business considerations. Many new business owners are quite enthusiastic and/or orderly and therefore would prefer to file their reports and pay the balance owing on a more regular basis. Conversely owners might be concentrating on the other aspects of running their business and do not want to be bothered with the administrative hassle of regular monthly or quarterly reporting. In this case, you might select the annual reporting option to make the year end reporting requirements as simple as possible. As time passes and your business evolves, you might realize that the option that you initially selected may no longer be the most optimal.

Read More
Why a Separate Bank Account is Essential for Your Small Business

Why a Separate Bank Account is Essential for Your Small Business

If you are self employed or a small business owner taking care of your own accounting and business finances, you have probably discovered that this can be time consuming and occasionally frustrating. It can sometimes be difficult to know if you are doing things correctly. Consequently, you procrastinate, which makes things worse at year end or tax time. To combat the problem it is important to have tools in place to facilitate the process and make it less painful, which could include accounting software and/or a bookkeeper as well as a good organization system for your documents, whether you have a paperless office or a manual filing system. Another very simple measure that you can take is to have a separate bank and credit card account for your business.

Read More
Tax Deductions vs Tax Credits and 5 Tax Deductions to Help Reduce Your Tax Bill

Tax Deductions vs Tax Credits and 5 Tax Deductions to Help Reduce Your Tax Bill

Most taxpayers use the terms tax deduction and tax credit interchangeably. Since they are not accountants, this is perfectly fine unless you are particular about precision and strive for a greater understanding of tax. And while there a numerous technicalities and jargon in tax that are better left to tax professionals, this particular distinction is fairly straightforward , can useful to understand and might even save you some tax.

So, what is the difference? A tax deduction is a reduction of your net income on which your taxes payable are based, while a tax credit is a direct reduction of your taxes payable. These might sound very similar, but their impact on how much tax you pay is different. Since there are different tax brackets, a tax deduction results in a reduction of your taxes payable effectively at the highest tax bracket to which your income applies, while a tax credit (for simplicity we are only talking about the federal portion and not provincial) will only reduce your taxes by 15%, which corresponds to the lowest tax bracket. While this can get significantly more complicated, suffice it to say, if your income exceeds approximately $50k, tax deductions have a higher value i.e. they reduce your taxes by a greater amount than a tax credit since part of the $50k will be taxed based on a higher tax bracket.

Read More
9 Tips for Building a Sales Forecast

9 Tips for Building a Sales Forecast

Having a dynamic, regularly updated sales forecast can be essential to the success of a small business. By forecasting your sales revenue you are helping to control for its unpredictability, an inherent risk in any business venture, and prepare for the decisions that are essential to your business profitability. Whether your sales are increasing, decreasing or static, it is always better when decisions are made proactively rather than reactively.

Building your small business sales forecast can be as simple as you want it to be and does not require an accounting degree , particularly when your business is in the early and/or startup stages. Below are some tips to help you create your sales forecast:

Read More
A Guide To Payroll Deductions for Employees and Employers

A Guide To Payroll Deductions for Employees and Employers

So, if you have ever been an employee in Canada, you have received a paycheque. The salary or hourly rate is decided upon by you and your employer. Your employer is then responsible for calculating the deductions required by Revenue Canada (and Revenue Quebec for QC based employees) and remitting them to the revenue agencies. They must also complete the T4s (and RL1s in Quebec) for the full year and give them to the employees by February 28th of the year following the year of employment (regardless of termination date during the year) and ensure that they give them to you so that you can complete your tax returns.

Read More
5 Reasons Your Small Business Needs an Accounting System

5 Reasons Your Small Business Needs an Accounting System

So, what exactly is an accounting system? At its core, an accounting system is a method of organizing your financial data. There are various types of accounting systems out there, ranging from complex enterprise solutions to simple small business accounting software like QuickBooks. You can even use a spreadsheet if your business is straightforward with minimal transactions. The key is to have some system in place to manage your finances effectively.

Now, let’s explore the five reasons why every small business, including yours, needs an accounting system.

Read More
20 Essential Tax Facts for Small Business/Self Employed Owners

20 Essential Tax Facts for Small Business/Self Employed Owners

Probably the most popular question posed to accountants and tax preparers (especially around this time of year) is what types of expenses are deductible. The short answer is that an expense is considered to be deductible if it has been incurred with the ultimate purpose of earning income. For example if you purchase a domain name with the intent of setting up a website to sell your goods or services, this would be a deductible expense. However, if the purpose of your website is simply a place to show pictures of your cat, this would not be considered a business and therefore not a deductible expense. Of course if your cat picture website starts to become popular and you decide that you want to actively build this business by advertising on the site or partnering up with cat product resellers, your non commercial hobby could then be considered a business. Since you now have the intent to build a business the income earned would have to be reported and expenses incurred to earn this income would be deductible.

Read More
Deferred Revenue and its Impact on your Small Business

Deferred Revenue and its Impact on your Small Business

Most small business owners are familiar with the concept of revenues, which is essentially the total sales of their product or service, to customers and clients, prior to deducting any costs.  Revenues are a crucial component of business’ profit and loss statement and it is essential that they are accurate so that the business owners may effectively analyze the profitability of their businesses.  Additionally there are third parties for which the accuracy of the revenues, and corresponding financial statements, is essential for effective decision making.  Third parties include tax authorities, banks, partners and key employees (on which remuneration/bonuses might be based). 

Read More
What Types of  Car Expenses Can Business Owners Deduct

What Types of Car Expenses Can Business Owners Deduct

Access to a car can be crucial to running a small business effectively.  Costs of ownership, however, can be high relative to your revenues, especially in the early stages when your business is not hugely profitable.  Luckily, Revenue Canada (CRA) and Revenue Quebec (RQ) allow both unincorporated/self employed individuals and owners/employees of corporations, who use their cars to generate income, to deduct the relevant expenses. Both CRA and RQ provide detailed guidance and have specific rules relating to the write off of car expenses.  I discuss some of the main provisions that impact small business owners in this article and provide guidance on the differences between unincorporated (self employed/small business) owners and corporations.

Read More
How to File Your GST/HST Return Using CRA My Business Account

How to File Your GST/HST Return Using CRA My Business Account

As of January 1, 2024 Revenue Canada will require all business (except for a handful of exceptions such as some financial institutions and charities) to file their returns electronically. This means that you can no longer use the paper form. The good news is that it is quite easy to file the return online and, in most cases, probably saves you time since you don’t have to put it in an envelope, affix a stamp and take a walk to a mailbox.

In this post, I will be reviewing how to do it via CRA My Business Account. Please note that this tutorial is for simple GST/HST returns. If you have more complex transactions, that I don’t discuss here and you are not sure, I recommend speaking to an accountant.

Read More
How to File T4s using Quickbooks Desktop

How to File T4s using Quickbooks Desktop

For all Canadian businesses that have employees on their payroll, the deadline to file your T4s is February 28th,   The good news is that it has become much easier to prepare and submit the T4s particularly if you are submitting them electronically..  The Canada Revenue Agency (CRA) is encouraging businesses to file the T4s electronically and it should be noted that e-filing is mandatory for employers with more than 50 employees.  

Read More
What is the Difference Between Zero Rated, Out of Scope and Exempt and how do you choose in QBO?

What is the Difference Between Zero Rated, Out of Scope and Exempt and how do you choose in QBO?

In QuickBooks Online (QBO), the terms "Zero Rated," "Out of Scope," and "Exempt" refer to different classifications of transactions for GST/HST and QST (in Quebec). Each one of these transactions results in $0 tax being added to the transaction, and if you use them interchangeably it is probably not a huge problem. That being said, there are a couple of reasons you might want to ensure that you get this right:

  • ensure accuracy in their books

  • avoid the small possibility that an a government (Revenue Canada) auditor might nitpick at it or

  • make your sales reports more accurate

The differences between the three classifications, which despite their somewhat technical names, are actually not that complicated.

Read More
How to Enter Opening Balances in QBO Using a Journal Entry

How to Enter Opening Balances in QBO Using a Journal Entry

There comes a time for many small businesses or self employed workers when they decide that their current accounting system is no longer working for them. This can be stressful as learning any new software is often tedious and more importantly you have to ensure proper continuity and a smooth transition.

Small businesses might decide to transition to a new accounting software for a variety of reasons:

  • You are currently using spreadsheets which have become difficult to manage

  • Your spreadsheets do not provide the data that you require to properly analyze your business

  • Your current accounting system is too technical and/or not user friendly

  • Your current accounting system does not have the features that you require

  • You want to be able to access your data online rather than through your desktop

See our detailed review on whether QBO is the right online accounting software for your small business

Read More