Small Business, Business Tax Ronika Khanna Small Business, Business Tax Ronika Khanna

What is the Hiring Credit for Small Business?

Recently, a client received a notice from the CRA indicating that he had received a credit of $265.  The explanation was simply that it was a hiring credit.  Upon further research, we determined that the credit was a result of the provision in the 2011 budget that gave a credit to small business for hiring additional employees.

To be eligible for the credit, small businesses are not required to prepare any additional reporting.  The small business hiring credit is simply calculated based on the increase in employment insurance (EI) premiums paid in 2011 over 2010.  The maximum amount that any business is eligible to receive is $1,000.

Since the calculation is based on amounts reported on your T4 slips for 2010 and 2011, you are only eligible if the slips have been filed for these calendar years.

It appears that the amount of the credit is 100% of the excess of 2011 EI premiums over the 2010 EI premiums, up to aforementioned limit of $1,000.

The credit will not actually be paid out immediately, but applied to your payroll account.

New businesses (like my client) will receive the credit.  Their 2010 EI premiums will be calculated at $0.

Note that since the EI credit should reduce your payroll expense, it will reduce your business expense and by extension, increase profits.  The journal entry is as follows:

Dr. Payroll (EI) Liability

Cr. Payroll Expense

Once you receive your payroll statement from Revenue Canada indicating the amount of the credit, you may reduce the payroll liability owing to them by the same amount.  You cannot, however, estimate the amount of the credit before you have received notification from Revenue Canada.

 

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Self Employed, Small Business, Business Tax Ronika Khanna Self Employed, Small Business, Business Tax Ronika Khanna

10 Corporate Income Tax Facts for Small Businesses

There are essentially two types of tax returns for small businesses and the self employed.  If you are an unincorporated sole proprietor or a partnership, you are required to fill out the statement of business activities (T2125) on your personal tax return also referred to as the T1.  If you are incorporated, then you are required to complete a corporate income tax return referred to as a T2.  (The corporate tax return is in addition to the personal tax return).  Although the accounting for unincorporated and incorporated entities is almost the same, except with respect to the equity sections, preparing the T2 is more complex and is generally best outsourced to a qualified accountant.  Regardless, it is good to have an understanding of some of the important considerations when preparing a corporate income tax return.
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Self Employed, Small Business, Business Tax Ronika Khanna Self Employed, Small Business, Business Tax Ronika Khanna

Preparing your Small Business and Self Employed Tax Return with UFile Tax Software

Unincorporated Small Business and Self Employed owners are fortunate to be in an age where preparing tax returns have been significantly simplified.  Not only are calculations automated, but contemporary tax software provide interfaces which make input of data fairly straightforward.  Tax software also help taxpayers to optimize their deductions, so preparing your own taxes has never been easier.  Of course tax software is still only a tool and is not a replacement for tax expertise.  Business owners should be cautioned that, when in doubt, it is always best to consult with an an accountant. 
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How to Update Wave Accounting for the 2012 QST Rate Increase

As of January 1st, 2012 the Quebec Sales Tax (QST Rate) which had gone up from 7.5% to 8.5% on January 1, 2011 will now increase to 9.5%.  The effective sales tax in Quebec will go up from 13.925% to 14.975%.  Since QST is calculated on the net amount + GST, the rate is not 14.5% but 14.975% .  In other words the effective QST rate is 9.75%.  Business owners will need to update their invoicing and accounting systems accordingly to ensure that the rate is properly reflected.

If you are using Wave Accounting, the update to the rates is fairly straightforward, with one little quirk.  Since Wave, unlike Quickbooks, does not allow for the QST to be calculated on the GST, the effective rate has to entered manually.  This is done as follows:

To update Quickbooks for the tax rate increase, please see “Updating Quickbooks for the 2011 QST Increase”.  The procedure is essentially identical except for rates.

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Small Business, Technology Ronika Khanna Small Business, Technology Ronika Khanna

8 Top Notch Information Resources for Small Businesses

As a small business owner, business blogger and service provider to other small business, I’m always looking for resources that will help me improve my own business, and provide insight into the latest developments, innovations, tools and guidance on financial and tax matters.  Over time, I have bookmarked a list of the resources that I visit frequently:

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The Importance of Staying on Top of Your Tax Obligations

Revenue Canada recently put out a press release about a Sarnia businesswoman who pleaded guilty for failing to file 23 individual, corporate and sales tax returns from 2003 to 2009.  She ended up being fined $1,000 per count for a total of 15 counts (Penalties were not applied to the 8 outstanding GST returns).  She has 12 months to pay the total $15,000 fines and was ordered to file the outstanding tax returns before November 6th, 2011.  In addition to this fine, she is also responsible for any taxes payable and related interest and penalties that would be imposed by the CRA for late filing and payment.

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Quickbooks Online Banking: Setting Up, Deleting Matched Transactions and Manually Uploading Web Connect or Excel Files
Accounting, Self Employed, Small Business, Technology Ronika Khanna Accounting, Self Employed, Small Business, Technology Ronika Khanna

Quickbooks Online Banking: Setting Up, Deleting Matched Transactions and Manually Uploading Web Connect or Excel Files

Using online banking can be real time saver for businesses with numerous bank transactions.  It is primarily a tool to help you reconcile your bank accounts by matching the transactions that have already been entered in QuickBooks.  It helps to avoid the painstaking process of checking each transaction against your bank statement and the maddening frustration when you something goes wrong and you have to redo it. 
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Accounting, Self Employed, Small Business, Technology Ronika Khanna Accounting, Self Employed, Small Business, Technology Ronika Khanna

Is Wave Accounting Software a Good Fit Your Small Business

Most small business owners understand, in theory, that they should have an accounting system.  The problem arises when trying to select accounting software when often you are not really sure what your accounting software should do.      Every business has its own unique accounting and reporting needs.  The ideal accounting software should be able to record your transactions, report on them and provide for analysis on the different facets of your business.  If you are a freelancer or a small service provider, who prefers to do their own accounting, and is looking for a simple and cost effective accounting solution it is definitely worth taking a look at Wave Accounting.
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Self Employed, Small Business, Business Tax Ronika Khanna Self Employed, Small Business, Business Tax Ronika Khanna

Private Health Service Plans (PHSPs) for Small Businesses and Sole Proprietors: How to Make Medical Expenses Tax Deductible

One of the perks of being an employee, in many cases, is that your employer will provide health insurance benefits.  Whether they pay for all of the premiums or only a portion, this can help to mitigate the costs significantly.  Although, Canadians do have the luxury of Medicare, this is often inadequate and as anyone who has ever waited in an emergency ward can attest,  may require you to take days off just to have your condition diagnosed (if one wants to look at this positively, it can be a great time to catch up on the classics).  While the discussion of our Medicare system is a discussion for another time and another blog, the point is that having health insurance of some variety can help make the process a lot less painful.  If you are self employed or a small business owner, however, the cost of health insurance can be prohibitive as you do not benefit from having a policy covering a group of people (thereby spreading the cost which is essentially how insurance companies work).  On a personal level, Revenue Canada does provide for a tax credit, but this is only beneficial if your costs exceed 3% of your taxable income (up to approximately $2,000).  Additionally the federal credit reduces your income taxes payable by 15% of the excess of medical expenses over the three year threshold.  Eg. if your taxable income is $50,000 and your medical expenses are $2,000, your net federal reduction to your taxes payable is$2000 –( $50,000X3%) = $500X 15% = $75.00.  This is very small relative to the actual expenses incurred.

So, how can a small business owner or self employed individual convert their medical expenses into business expenses?  The answer is to use what is known as a Private Health Insurance Plan or a PHSP.

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Self Employed, Small Business, Technology Ronika Khanna Self Employed, Small Business, Technology Ronika Khanna

How to Be Less Forgetful: 17 Task Tracking Tips for Business Owners

 

Memento (Chris Nolan’s masterpiece) is the story of a man who suffers from short term memory loss i.e. he can’t remember anything for more than 15 minutes.  This makes his life somewhat complicated, in that he needs to come up with a system to track his memories.  Interestingly it also simplifies it as having no memories allows him to live his life entirely in the present.   One of the many brilliant aspects of the film is that every time you watch it, it is a slightly different movie, as the memory of it does what memories do – they fade and dissolve and meld with other memories leaving us with an impression which is different from the actual events as they unfold.  This is why eyewitness testimony is often unreliable, and individuals’ recollections tend to vary significantly.

Our particular ability to remember … and forget is unique to all of us.  Some of us never forget a face while being hopeless with names.  Others have trouble with appointments  or where we left our keys.   I often have trouble finding the right word or forget the entire plot of a movie or book.  (Not to mention  chunks of my life that are completely missing).  Unfortunately , these memory malfunctions tend to get worse with age, so it is important to find ways to fend them off.  From a work and business perspective, forgetting something important can have severe consequences.   Below are some ideas to help you keep track of your tasks:

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